Streamline Document Approvals with Power Automate
- Yiu Lung Jerry LEE
- 11 minutes ago
- 1 min read
The Story
On Tuesday afternoon, Mia uploads a high‑value client contract—needed today. Usually, it idles in someone’s inbox until morning. By the time reminders go out, momentum is gone, and the client gets restless.
This time, Mia drops the file into SharePoint and walks away. Power Automate takes over.
Why Power Automate Matters for Approvals
Routes the document to the right approver instantly
Sends Teams notifications with direct links—no hunting for emails
Tracks status in real time and nudges approvers if it’s stuck
Keeps working 24/7, so approvals don’t wait for office hours
Example Power Automate Workflow
Trigger: File uploaded to SharePoint/OneDrive
Steps:
Power Automate creates an approval request (Approvals/Adaptive Card).
Approver receives a Teams notification with “View Document” + Approve/Reject.
If pending after X hours, send an automatic reminder; escalate if needed.
Log decision, comments, and timestamps to a SharePoint list; move approved files to /Approved.
Result:
Mia’s contract is approved before the close of business. No bottlenecks. No chasing. Client delighted.
Complex Logic in Power Automate—Real‑World Ready
Need more than a simple yes/no? Power Automate handles it:
Parallel approvals (e.g., Legal + Finance for high‑value deals) (H3)
Timed escalation (Manager → Director after 24 hours) (H3)
Dynamic routing by department, amount, or risk score (H3)
Business Impact
Consistent process, fewer delays
Faster cycle time, lower admin cost
A reliable, 24/7 approval engine that strengthens your brand
Competitive edge: Deliver faster and win client trust
Call to Action
Speed up your approval process—ask us how.
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